Our team brings creativity, collaboration, and a passion for hospitality together to create experiences that make lasting impressions. It’s challenging, rewarding work, with talented people who care about what they do and take pride in doing it exceptionally well… does this sound like you? Get in touch!
We’re Hiring! Event Co-ordinator
Full-Time | Halifax, Nova Scotia
Are you the person who can see the big picture without missing a single detail?
At FREE PEOPLE Destination Management & Events, we believe extraordinary experiences don’t just happen. They are thoughtfully imagined, meticulously planned, and expertly executed.
As an award-winning destination management and event production company, we specialize in creating one-of-a-kind experiences for our clients throughout Atlantic Canada and across the country. We’ve got a very full slate, and we’re looking to add a talented, resourceful, and highly organized Event Co-ordinator to our team. This is an opportunity for someone who genuinely loves the events and hospitality industry, thrives on variety, and takes pride in turning ambitious ideas into seamless, memorable experiences.
About the Role
As our Event Co-ordinator, you’ll be involved in every stage of event planning and production, from the earliest creative conversations through to the final moments of execution. You’ll work alongside our team to deliver corporate events, conferences, incentive programs, festivals, and distinctive destination experiences. Our world can be extremely fast-paced. We always have multiple events in development simultaneously, each with different clients, budgets, suppliers, expectations, and timelines. You’ll need to be comfortable juggling competing priorities, making informed decisions, anticipating challenges, and keeping projects moving forward. This is a role for someone who is equally comfortable working on a spreadsheet, in a client meeting, selling destinations, or executing an event.
What You’ll Do
Event Planning & Production
- Plan and support the creation, development, and execution of corporate events, conferences, incentive programs, and tailored client experiences
- Coordinate venues, transportation, catering, entertainment, décor, audiovisual production, and event logistics
- Assist with event concepts, creative development, and overall guest experiences
- Prepare and maintain detailed event schedules, budgets, production timelines, workback plans, run sheets, and other operational documents
- Lead and support site inspections, client meetings, supplier meetings, and pre-conference meetings
- Lead and support on-site event management, including setup, execution, troubleshooting, and teardown
Project Management & Administration
- Manage detailed spreadsheets, budgets, supplier quotes, contracts, invoices, and project tracking documents
- Maintain accurate event files, contact lists, schedules, meeting notes, and operational checklists
- Track project deliverables and deadlines across multiple events simultaneously
- Support budget management, cost tracking, and financial reconciliation
- Maintain organized documentation and clear communication throughout each project
- Help develop standard operating procedures
- Client & Supplier Relations
Communicate professionally with clients, venues, suppliers, and industry partners
- Build and maintain positive working relationships with our valued supplier network
- Anticipate client needs and help identify solutions before challenges arise
- Represent FREE PEOPLE with professionalism, warmth, sound judgment, and confidentially
- Collaborate closely with our internal team to ensure every element of an event comes together seamlessly
What You Bring to the Team
- A background in Event Management, Hospitality, Tourism, Business, or a related field, with previous event experience preferred
- Strong organizational and project management skills
- Excellent spreadsheet skills and the ability to work accurately with budgets, schedules, and detailed project information
- The ability to manage multiple clients, projects, and deadlines without losing sight of priorities
- Clear, professional written and verbal communication skills
- Confidence in dealing with clients, suppliers, and industry professionals
- Strong problem-solving abilities and the capacity to make sound decisions under pressure
- A meticulous eye for detail combined with the ability to understand the broader objectives of a project
- Proficiency with Google Workspace
- Experience with event management software, budgeting tools, and project tracking platforms is an asset
- Positivity, trustworthiness, high energy, motivation, and flexibility are non-negotiable
Beyond the Résumé — Who Are You?
We’re looking for someone who has hospitality in their blood. Someone who understands that making people feel welcome, valued, and cared for is at the heart of everything we do. You recognize that business tourism is a vital contributor to our economy, creating opportunities for our communities, venues, suppliers, and hospitality partners throughout Atlantic Canada and beyond.
You are someone who:
- Sees both the details and the big picture. You understand that every small element contributes to the success of the overall experience.
- Takes initiative. You don’t always wait to be asked. You anticipate what needs to happen next and take ownership.
- Thrives in a fast-moving environment. You can shift gears, manage competing demands, and remain composed when plans change.
- Is naturally resourceful. You enjoy finding solutions, thinking creatively, and making things happen.
- Values relationships. You understand that trust, respect, and strong supplier partnerships are fundamental to successful events.
- Works well with others. You are collaborative, approachable, dependable, and willing to roll up your sleeves.
- Takes pride in your work. Whether preparing a detailed spreadsheet or welcoming hundreds of guests, you approach every task with care and professionalism.
- Has an unmatched sense of urgency. You are not afraid to pick up the phone to get things done. Immediately.
- Brings positive energy. You enjoy working with people and contributing to a supportive, hardworking team.
Why FREE PEOPLE?
At FREE PEOPLE Destination Management & Events, we don’t believe in ordinary. Our work is diverse, creative, challenging, and incredibly rewarding. We have the privilege of showcasing our destinations, collaborating with talented industry partners, and creating experiences that leave lasting impressions. You’ll be part of a team that values relationships, creative thinking, attention to detail, and a genuine passion for hospitality. No two days are the same, and no two projects are ever repeated. That’s exactly why we love what we do. Everyone on our team works hard, and you will be no exception. We also believe in recognizing and rewarding the dedication and effort our team brings to every project. If you’re the kind of person who can manage a complicated event timeline, build a detailed budget, confidently communicate with a client, and still notice that one small detail everyone else missed, we’d love to meet you.
Interested in Joining Our Team?
Please send your résumé and a brief introduction outlining your relevant experience and what draws you to the events and hospitality industry, and particularly why you want to work with FREE PEOPLE.
Apply to: nicole@freepeopledmcandevents.com with the subject Event Co-ordinator by November 23, 2026. Please include your expected salary range in your cover letter. Only those selected for an interview will be notified no later than December 18, 2026.
